Vacancy monitoring
Job vacancy monitoring for recruitment agencies
How to keep track of every vacancy at all your clients without checking dozens of websites every week, and what to look for when you use a tool to do it.
In short
Job vacancy monitoring means automatically keeping an eye on the vacancies companies publish. For a recruitment agency, it means you see a new vacancy at a client on the day it goes live, rather than weeks later. A tool like Nice Hunt checks the careers page, Indeed and LinkedIn of every client, uses AI to assess which vacancies fall within your field, and lines them up for the right account manager.
What is it?
What is job vacancy monitoring?
Job vacancy monitoring means automatically tracking the vacancies companies post online. A system checks a list of companies at set times for anything new, and only reports what has changed. For a recruitment agency, staffing agency or secondment firm, that list is your own client base.
- You track your own clients, not every vacancy in the Netherlands
- On their careers page, Indeed and LinkedIn
- You only see what is new and falls within your field
Timing
Why timing makes the difference
A new vacancy is the clearest hiring signal there is: the client needs someone now. The profile is taking shape, the budget is there and no agency has been brought in yet. A vacancy that has been online for weeks has often been filled already, or is already with another agency. And if a vacancy stays open for a long time, the role is clearly hard to fill: another good reason to call.
Call with a reason
Not to “see how things are going”, but about a role that is open right now.
Be the first to put forward a candidate
Before the client starts recruiting themselves or brings in another agency.
Help shape the profile
Show that you know the client and the market while the profile is still taking shape.
Sources
Where your clients’ vacancies are posted
Not every employer uses all three, and not every vacancy appears everywhere. That is why it makes sense to decide per client which sources you track.
Source 1
The company’s own careers page
Many employers post a vacancy on their own website first, or only there. If you only follow job boards, you miss those.
Source 2
Indeed
One of the largest job boards in the Netherlands, where many employers post their vacancies.
Source 3
Especially for graduate-level and technical roles, and for employers who recruit actively through their company page.
Three ways
How to track your clients’ job postings
Free, but time-consuming
Checking websites by hand
Works for a handful of clients. With a larger client base it becomes a daily chore that slips as soon as things get busy.
Free, but limited
Job alerts and Google Alerts
Per source and per search, usually without careers pages, and based on keywords rather than your field.
Subscription
A job vacancy monitoring tool
Starts with your client list, checks every source on a fixed schedule and filters on what is relevant to you.
Worked example
What searching by hand costs
100 clients, three sources per client, one minute per check, two rounds a week.
300
checks per round
5 hours
per round
10 hours
per week, without a single phone call
Want to see the options side by side? Nice Hunt compared sets out searching by hand, job alerts, vacancy databases and Nice Hunt. And collecting job postings from LinkedIn and Indeed automatically explains how to automate the collecting itself.
Checklist
What to look for in a job vacancy monitoring tool
-
Careers pages, not just job boards. Otherwise you miss exactly the vacancies that are not posted anywhere else yet.
-
Your own client list as the starting point, with the option to import it from Excel in one go.
-
Assessment against your job titles, not loose keywords, with an explanation of why something does or doesn’t fit.
-
An overview per account manager, so everyone sees what is happening at their own clients.
-
No silent failures. If a source stops working, you want to know straight away.
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A schedule you choose yourself, with the option to check your key clients more often.
-
Job posting alerts by email for the clients that matter most.
-
Your data stays yours: you can export everything at any time, and your data is deleted on request.
-
Predictable costs, with a monthly cap instead of a surprise afterwards.
How Nice Hunt does it
From client list to phone call in four steps
Nice Hunt is built for exactly this work, by Nicebyte from Weert in the Netherlands, together with account managers at a recruitment agency. Everything runs in the browser, in your own agency’s branding.
01
Import your client list
From Excel, with the account manager and the links to the sources for each client.
02
Choose sources and schedule
Careers page, Indeed and LinkedIn on or off per client, for example Tue and Fri at 06:00.
03
AI assesses every vacancy
Against your list of job titles, with the reason why it is or isn’t a match.
04
Your team picks it up
On the dashboard, per account manager, by email for favourites and in a weekly digest.
Questions
Frequently asked questions
Question not listed? Email [email protected] or call +31 495 234 100.
How do I know when a client posts a new vacancy?
By having the places where your client posts vacancies tracked automatically: their own careers page, Indeed and LinkedIn. A job vacancy monitoring tool such as Nice Hunt checks them on a fixed schedule and only reports what is new, per account manager and, if you like, as a job posting alert by email. You can also do it by hand, but with dozens of clients that takes hours every week.
What is job vacancy monitoring?
Job vacancy monitoring is automatically keeping track of the vacancies companies publish. For a recruitment agency, it is about the vacancies of your own clients and prospects: you see a new vacancy the moment it goes online, without visiting every website yourself.
What is the difference between vacancy monitoring and a vacancy database?
A vacancy database collects as many vacancies as possible from across the country, so you can search and analyse them. Vacancy monitoring starts with your own client list: it tracks exactly the companies you work for, on their own careers page, Indeed and LinkedIn, and reports what is new.
How often should you check your clients’ vacancies?
Twice a week is a good starting point for most agencies, for example early on Tuesday and Friday mornings. For the clients you do the most business with, it pays to check more often. In Nice Hunt you choose the schedule yourself, and you can have favourite clients scanned a few extra times a day.
Can you monitor every client’s careers page automatically?
For most companies, yes. Some sites are hard to read, for example because they require a login or display vacancies in an unusual way. Nice Hunt tells you when a source fails, and why. If a careers page keeps failing, you switch that source off; Indeed and LinkedIn simply keep running.
Is vacancy monitoring also suitable for staffing agencies and secondment firms?
Yes. The same applies to every intermediary that works with regular clients: whoever knows first that a client is hiring has the best chance. Nice Hunt is set up for your field through your own list of job titles, whether that is engineering, healthcare, logistics or something else.
What does a job vacancy monitoring tool cost?
It varies by provider. Nice Hunt works with a fixed monthly subscription plus usage of the scanning and AI services, with a monthly cap agreed in advance. Usage depends on the number of clients, the sources per client and how often you scan. After a demo, you receive a tailored proposal.
Read more
More about Nice Hunt
Four ways compared
By hand, job alerts, a vacancy database or Nice Hunt: the differences side by side.
Read moreFinding new clients
Using the same hiring signals for business development: companies that are hiring now and are not yet clients.
Read moreAll features
Client tracking, favourites, AI matching, New Business and more, with examples from the app.
Read more
Book a demo
Never miss a vacancy at your clients again
Book a no-obligation demo. We show you how Nice Hunt works, with examples from your field, and then put together a proposal that fits.